- For legitimate business purposes including:
- arranging and managing meetings
- responding to any form of communication with us
- public affairs and relations activities, including sending you:
- invitations to our networking events, such as conferences, seminars, meetings, receptions, cocktails or any other types of gatherings
- our press releases
- emails aiming to raise your awareness about insurance-related issues, such as links to a quiz or specific pages on our website
- our position papers, insight briefings, working papers, reports (eg our annual report) or any other type of publication in the context of our business activities
- taking all necessary actions with respect to the organization of the events you are subscribed to, including:
- providing events information (such as confirmation emails, venues, participant lists, presentations, follow-up information and reports)
- preparing invoices (if relevant)
- printing badges, etc.
- Security and troubleshooting purposes for processing your IP address when you visit our Sites.
- For direct marketing purposes, such as:
- inviting you to attend our paid events, if you are a previous attendee or if we have obtained your consent for this
- sending you update emails about our paid services or products, if you are an existing customer or if we have obtained your consent for this
We will use your personal data only for the purposes for which we collected it or for reasons compatible with the original purpose. If we intend to use your personal data for reasons that are not related to the original purpose, we will contact you and notify you of the legal basis that allows us to do so.
We process your personal data for the purposes mentioned in the previous section relying upon the following legal bases:
- The legitimate interests of GFIA, whose mission is:
- to contribute to an international dialogue on issues of common interest by formalising contact, cooperation and dialogue among national and regional insurance associations
- to co-operate with other international organisations, particularly those representing the insurance industry
- to represent member associations’ interest to, among other, international regulatory groups, standard-setters and governments to increase the industry’s effectiveness
GFIA is registered on the EU transparency registry and its mission is expressly included therein.
This includes, for instance, supporting our business activities, supplier management, or responding to your queries, organising our events in the best possible way and promoting our future public relations activities.
We will also rely on our legitimate interest to process your personal data when you buy products or services via our Sites in order to process your order and send you future update emails on paid services or products.
When you use our Sites, your IP address is processed based on our legitimate interest to ensure the functionality and security of the Sites.
In this respect, we will always determine case by case whether our interests are not overridden by your interests, fundamental rights and freedoms.
- For the fulfillment of our contractual obligation (in case we have a contract with you).
- Consent, where necessary
You have several rights concerning the personal data we hold about you. You have the right to:
- access your personal data, obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you
- ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete
- restrict our processing of your personal data where you believe that the data is not accurate or we may not have grounds for processing it
- ask that we delete personal data that we hold about you, if you believe that there is no (longer a) lawful ground for us to process it
- withdraw consent to our processing of your personal data (to the extent such processing is based on consent)
- ask to receive a copy of the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit such personal data to another party (to the extent the processing is based on consent or a contract)
- object to our processing of your personal data for which we use legitimate interest as a legal basis, in which case we will cease the processing unless we have compelling legitimate grounds for the processing
- object at any time to the processing of your personal data for direct marketing purposes
You can also click on the unsubscribe link included in relevant mailings, including direct marketing emails, to stop receiving such communication.
To exercise any of your rights, you can send us a request, indicating the right you wish to exercise by e-mailing us at firstname.lastname@example.org
. You may also use these contact details if you wish to make a complaint to us relating to your privacy.
If you are unhappy with the way we have handled your personal data or any privacy query or request that you have raised with us, you have a right to complain to the Data Protection Authority ("DPA”) in your jurisdiction.
All GFIA secretariat staff members who are responsible for our internal and external communications and the organisation of events, will have access to your personal data on a "need-to-know” basis for the purposes described above.
We may disclose your personal data to our members, our members’ members, third parties that provide services to us that reasonably require access to personal data relating to you for one or more of the purposes outlined in the "Why we process your personal data” section above. The following external parties may for instance be involved:
- external service providers we rely on for various business services
- law enforcement authorities in accordance with the relevant legislation
- external professional advisors (eg law firms or consultancies)
If you are a participant in one of our events, we may disclose your personal data (eg your name and the company or entity you work for) to all attendees of this event. We may also share your personal data (eg job title and email address) with our sponsors if you provide us your consent to do so.
If our federation enters into a joint venture with or is sold to or merged with another entity, your information may be disclosed to our new partners or owners.
To achieve the objective of our processing as described above, we may transfer your personal data outside the European Economic Area (EEA). We transfer your personal data only to third parties outside the EEA when that country provides an adequate level of protection according to an adequacy decision issued by the European Commission or when the third party has agreed to provide appropriate safeguards that ensure your personal data is protected (within the limits permitted by the GDPR, eg by means of Standard Contractual Clauses). You can ask for more information and/or obtain a copy of those safeguards by sending us an e-mail (email@example.com
When an event you are subscribed to is organised outside the EEA, it may be necessary that a company located in a third country outside the EEA, requires access to your personal data to process and/or store these personal data (eg travel agency, hotel) where necessary for the performance of a contract with you or to take precontractual measures to execute your subscription to our event in the best possible way (article 49(b) or (c) GDPR).
In general, we will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this Privacy Statement.
We reserve the right to disclose your personal data as required by law, or when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, request from a regulator or any other legal process served on us.
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